Customizing Invoice Title


Lump sum invoices are ideal for class packs at a yoga/fitness studio or flat rate projects. The header section of a typical invoice includes your company logo and address as well as the customer’s details.

Do I need an invoice to pay someone?

Overview. If you sell a customer a product or a service, you need to give them an invoice (bill) by law if both you and the customer are registered for VAT (a business to business transaction). An invoice is not the same as a receipt, which is an acknowledgement of payment. … when the customer must pay you.While some businesses prefer to write invoices by hand and send them in the mail, most businesses opt to use software to speed up the process, and stay organized. Word and Excel are excellent programs that can help you create invoices easily if you’re just starting out. However, these programs were not specifically designed for creating invoices, leaving room for mistakes. An invoice is a document sent from a seller to a buyer when it’s time for the buyer to pay for the provided goods or services. In the US, businesses are required to keep a record of all of their sales and income, which can come in a variety of forms including invoices and receipts. Therefore, an invoice is important for a business owner to keep a detailed record of their sales for accounting purposes, but also for the buyer in the case of any disputes. A lump sum invoice is used when you’re offering one rate for a number of products or services.

Customizing The Invoice Title

Invoices may be required for certain business-to-business sales, and if your business imports or exports goods. You should check with your state government for your local invoicing requirements.If you are offering pack deals for a large sum, make sure you clearly describe the package or lump sum in the itemized section on your invoice form. Also, be aware that many lump sum invoices have tax included, so there’s no need to add additional tax . Whether you’re a small business, sole proprietor, or freelancer, getting paid on time is of the utmost importance to keep your cash flow healthy. Having an invoicing system and process in place keeps your accounts organized and helps you get paid faster.

Why do businesses need invoices?

If you offer invoices, you allow your customer to pay after you’ve provided a service, completed a job, etc. and that makes their life easier. So by providing an invoice you give your customer a convenient way to pay. Not only that, but you help them keep on top of their finances while you’re at it.Invoices are an official request for payment issued from a business to its customers. Since they are legal documents, invoices require specific details in order to be considered valid under US law.

Invoice Examples For Every Kind Of Business

Hi, the plugin is great and works wonders, but I cannot find a way to edit the invoice title. It is correctly translated from “Invoice” to “Fattura” in Italian, but per customer’s request I have to change it. Include a headshot of yourself in the contact details or the bottom of the document. This creates similar psychological pressure to your physical presence. If you personally sign the invoice, the recipient will feel compelled to pay – it’s like you’re personally asking them for payment. In their minds, there is always a chance that you won’t apply the extra interest if they are “only” a month late. This will focus the client’s mind around a specific timeframe and will actually get you paid faster than asking for immediate payment.Each state and county has different tax rates and rules, so be sure to check the local requirements before sending an invoice. Wholesale invoices should include the regular price of your products, the wholesale discount, and finally, the wholesale price your customer is being charged. Each invoice you issue should include a due date which tells the customer that they need to pay the invoice by the date you specified. Although adding additional payment terms to your invoices is not essential, it helps your customer understand when the payment is due and how they should pay the balance. Compared to other countries, the US is more relaxed with regulations on invoicing.


An invoice is not mandatory for business-to-consumer sales, so a payment receipt may be the only document you need to issue. However, if a customer asks you to send them an invoice, you should issue one. An invoice should include all of the details of the sale, including the products or services being sold and the total amount due. This may not be the person you’ve been communicating during the project, so in order to get paid faster, make sure to ask who will be dealing with paying you. An invoice is a statement of charges delivered to a customer by a product or service provider. The label you give to a particular invoice form is a file title. The actual statement has a title in the header section as well.This means that all of the local legal requirements will be automatically added for you, and you can email the invoice to your customer directly from the software. If you import/export goods, you might also need to include the port of entry and country of origin. Additionally, you may need to include sales tax on your invoices. customizing invoice title Many times writing an invoice can be extremely time-consuming, even frustrating. So it’s always a good idea to try using an invoicing tool such as Invoicebus. This will not only help you create mistake-proof invoices in seconds but will also help you keep everything organized in one central place. Using psychology patterns and design principles, the wording, the layout, and the color of your invoices can be tweaked to speed-up your payment. The description should match the terms you have agreed with your client, so be as specific as possible. Always double-check for typos, grammatical or computational errors as they create a poor impression and can damage your reputation. Below, you’ll find an invoice example created with SumUp Invoices.

What Should An Invoice Look Like?

This part contains the name and address of the customer you are invoicing. Another term that may also cause confusion is “Upon Receipt”. The accounting company Freshbooks produced an interesting study which says that many people seem to interpret this as “whenever you feel like it”.

  • With SumUp Invoices, you can create unlimited professional invoices for free.
  • This will focus the client’s mind around a specific timeframe and will actually get you paid faster than asking for immediate payment.
  • Kokemuller has additional professional experience in marketing, retail and small business.
  • Square Invoices lets you create and send digital invoices—and schedule when you want to send them.
  • An invoice is a document sent from a seller to a buyer when it’s time for the buyer to pay for the provided goods or services.

While you should definitely use your default branding, logo, and colors, you could also utilize few psychology tips to stimulate quicker payment. The invoice should speak for the client and the job you did for them. If the client cannot instantly identify what they are being charged for, it is very likely your invoice to end-up into the ‘deal-with-later’ pile.

What Is An Invoice Title?

However to avoid any confusion with your customers, it might be better to clearly write the date the payment is due and how to make the payment. Additionally, invoices are highly recommended if you sell your products online or to foreign customers in another location. Make sure to include your company name and logo in the next most prominent line. People are more likely to remember images and logos than just words. If the invoice recipient immediately remembers your business dealings, they are more likely to pay promptly instead of first sorting through records to jog their memory. Here are 11 top benefits of mobile invoices, plus learn how easy it is to send invoices for free with Square Invoices app. The topic ‘How do I change the title text in the Invoice template? customizing invoice title How many times have you received an invoice or bill that looks all mixed up with bad layout and information scattered all around? Some of the bills we get are so unclear that we literally have to beat our brain out in order to understand what they’re charging for. Alise is an editor at Square, where she writes about how to start, run, and grow a business, highlighting our sellers around the world. The rule is to never use the same number for multiple documents. Here you should specify the invoice options such as issue date — date of the invoice, net terms, due date, currency, and P.O.I just arbitrarily picked a brief description of the item…”Special Order Necklace” . It appears in my dashboard on the invoice list as a title, but does not appear on the invoice preview being sent to my customer. Square Invoices lets you create and send digital invoices—and schedule when you want to send them. We’ve put together invoice samples and tips for creating a number of different invoice types so you can customize those templates to work for your business. You now have the option to change the title of your invoice to “Invoice” or “Tax Invoice”, as per your needs. This topic was modified 6 months, 2 weeks ago by thehaikuway. Ok the code is fine thanks, I would also like to change the invoice name of the attachment.

File Title

The invoice title or name you give to your file is important to internal organization. You want a simple but clear title that helps you separate one file from another. For example, labeling one file as “Product Renewal Invoice” and another as “New Client Invoice” provides a clear distinction.

Example Invoice For Professional Services

This article explores what an invoice is, what information needs to be on them, and how you can easily start creating professional, compliant invoices with invoicing software. When it comes to preparing your legal and business documents you should never neglect their look & feel. Those are important just as the services or products you provide and receive payments for. Crystal clear invoices will not just make you stand out from the crowd, but will also get you paid faster.Neil Kokemuller has been an active business, finance and education writer and content media website developer since 2007. Kokemuller has additional professional experience in marketing, retail and small business. He holds a Master of Business Administration from Iowa State University. Ultimately, it’s up to you to determine an invoice number format that works best for your business. You should also speak to your accountant to see if they have any input. It’s recommended to use professional invoice templates in order to avoid the risk of poor design. That way you’ll stay on top of your competition and ensure your brand position.