Free Invoice Templates


I must say getting the invoice to look the way I wanted was harder than I thought it would be and in the end wasn’t entirely pleased with the template options in Word. The few invoicing tools that would be good to learn more about are a few tools I saw mentioned in the comments like Nimble, Zoho, and Paypanther since they all look really promising. I agree that it is super important to have a well organized invoice. If you don’t then you are hurting your chances of getting paid on time. It is best to also make sure to talk to your client about the layout of your invoice. That way, they know exactly what they are being charged for.Some companies pay after 30 to 90 days while others may pay immediately . It can be helpful to mention the dates of when the work was assigned so your client can easily track and pay for the work completed. You can number the invoices directly in the order of issuing (001, 002, etc.) or use a specific system to help you track (101 onwards for A company, 201 onward for B company, etc.).

Can You Make Invoices With Microsoft Office?

You only pay a small % fee for the assurance the money is on the way. An interim invoice is used to break down payments for larger projects to help small businesses manage either cashflow. While writing an invoice is a good sign for your business, it can certainly begin to feel a bit tedious. After awhile, you might find yourself feeling as though you’re spending more time filling out invoices than you are actually doing the work you’re getting paid for. If you first need clarification on what an invoice is, then read this. If you prefer to work on a template file rather than our online invoice generator then pay a visit to our free templates page.She holds a Bachelor of Science in journalism and design from the University of Wisconsin. We may receive compensation from partners and advertisers whose products appear here. Compensation may impact where products are placed on our site, but editorial opinions, scores, and reviews are independent from, and never influenced by, any advertiser or partner. Looking for the best tips, tricks, and guides to help you accelerate your business? free invoice templates Your accounting software is the most likely place you will be creating an invoice from. If you don’t currently use accounting software, I highly recommend that you do. Businesses use commercial invoices when they sell products to customers internationally. The information on a commercial invoice is slightly different than a standard invoice. The details on a commercial invoice must include information that helps determine customs duties. The date when you create and send the invoice, make a habit to include it on your invoice.

How To Write An Invoice

After going through the above section, you must be clear with what key pieces of details your service-based invoice needs to contain. A general invoice with detailed information of services provided by a particular company or an individual can serve as a bill for services rendered. Services rendered means the revenue for the services provided. Usually, a bill is provided to the client that includes the business information, list of services offered and the amount to be paid. Invoicing doesn’t just help you to get paid on time, it also helps you to keep track of past jobs and clients—information you may need come tax time or if a dispute ever arises. The invoice number keeps your records organized, especially when tax time rolls around. The dates are a firm yet polite way to make it clear when customers should pay you for your services.If using snail-mail, title the outside of your envelope “Invoice” in bold letters. This will help your document land in the right inbox, “to do” bin, or ideally the right person’s hands from the moment it gets delivered.

Make It Easy To Pay

One place to include it is down near the total amount due, but at the top is also a good option. Put it in a line below the services as the subtotal with the label “Subtotal.” It’s the subtotal because you still need to add tax in. If you’re sending out invoices on a regular basis, it’s important that each one has a unique number so it’s easy to reference and identify. How you choose a number is up to you, but remember that you must have a new one for each invoice. Knowing your client’s invoicing preferences can help you avoid unnecessary back-and-forth resulting in delayed or canceled payments.An invoice, once written, becomes an asset of the company and should be properly recorded. Taxes are usually charged in the place the service was performed, so if you go to a customer’s place of residence in a suburb, you must use that city’s sales tax. Put the tax rate below the subtotal labelled as the tax rate. If you don’t know the tax rate in your area, contact your local sales tax authorities to find out the number. Next to it, list the amount you charge per hour or per service. You’ll also need the number of hours or the number of times the service was performed. Finally, put the total for that particular service over to the right in the charges column.If you use accounting software, you may have the option to let the software create an invoice for you. You might also include an incentive for early payment (like a 2% discount if paid in ten days), since most small businesses have constant cash flow problems. When I had my photography business I used Quick Books and I cried the first time I had to debit and credit my accounts. The only thing I liked about Quick books was the invoice template which I still use when needed. For big freelance jobs, such as assignments where you and your client have agreed upon a fee of $1,000 or more, you might invoice several times throughout the project.

  • If you’re billing for hours worked, you will likely want to use an invoice style that reflects that information.
  • Or you and your client might agree to milestones that warrant payment, such as finishing an outline for a long project, or completing a draft of the work.
  • An interim invoice is used to break down payments for larger projects to help small businesses manage either cashflow.
  • Unlike employees who receive money in the form of salary on a timely basis, self-employed people struggle with late payments.
  • You’re telling your customer what you’re charging and why you are charging it.

Fortunately, there are several free invoice templates available online. Working with a template can help you minimize errors, save time, and create a presentable design. When it comes to preparing your legal and business documents you should never neglect their look & feel. Those are important just as the services or products you provide and receive payments for.

Send Your Invoice Right When The Job Is Done

One glimpse on it and the client will instantly know who’s on the other side, even can guess what he’s being charged for if he’s doing business with you on a regular basis. Communicate to your clients when and how you are going to invoice them for your work. If you invoice a portion upfront before beginning a project, you need to inform your clients. If you bill work in progress rather than waiting until the completion of the contract, make sure that your client is in agreement. Let your clients know that they will be receiving emailed invoices just so they don’t accidentally delete them. GoCardless is used by over 60,000 businesses around the world.

What legally needs to be on an invoice?

your business name, address and contact information. the business name and address of the customer you’re invoicing. a clear description of what you’re charging for. the date you provided the goods or services (which is also known as the supply date)Look, we know it can be daunting to send your first invoice, especially when you want to look professional. Here’s a sample invoice that includes all of the elements we’ll detail throughout this post. If your invoices look professional and are organized and straightforward, your invoices are likely where they need to be. Then, briefly describe your business and the services or goods you provided in more detail in the body of the email. Simply attach your invoice in a PDF format that can’t be edited so that no one can fraudulently manipulate your invoices.For instance, if you are billing your customer once a month, then the billing period would be from the start of the month to the end of the month. Michael R. Lewis is a retired corporate executive, entrepreneur, and investment advisor in Texas. He has over 40 years of experience in business and finance, including as a Vice President for Blue Cross Blue Shield of Texas. He has a BBA in Industrial Management from the University of Texas at Austin. If a payment due date is approaching and your client has still not sent the payment, make a polite phone call to inquire about the status of their payment. Some clients may simply need a reminder, while others may not be aware that the payment hasn’t been received.

Section 3: Your Client

If you use software like Jobber, you can offer online payments to your clients, and even save their credit or debit cards, with their permission. Be sure to note exactly how the customer can pay you, whether it’s in cash, by cheque, or online payments.The number of the invoice is a unique reference ID and is used in case of correspondence. Jan Wondra began writing in 1979 for the “Milwaukee Journal,” “Minneapolis & St. Paul Skyway News,” Sauk County Media and “Adoptive Family” magazine.Comparisons Trying to decide between two popular software options? See how your choices perform when evaluated side-by-side. Case Studies & Interviews Learn how real businesses are staying relevant and profitable in a world that faces new challenges every day. Construction Management CoConstruct CoConstruct is easy-to-use yet feature-packed software for home builders and remodelers. This review will help you understand what the software does and whether it’s right for you.However, in some industries, contractors hold the right to negotiate payment terms. For example, a doctor may demand an advance payment invoice be paid before an appointment. I’m sure loads of freelance writers have questions such as these. A lot of people now do freelance work for overseas clients. So I’m just wondering whether this might make a good follow-up post. Great blog post, you’ve really helped me out as just done my first sets of freelancing work so just setting up my first freelancing invoice now. We’re a team of writers and editors here to help you create, connect and earn.