Why Would A Vendor Request A W9 Form? Purpose Behind The Need


Those who fill out Form W-9 must also certify that they are exempt from backup withholding. Most taxpayers are, but if that is not the case, the hiring company will need to withhold 24% of the contractor’s pay for income tax. Form W-9 is a commonly used IRS form for providing necessary information to a person or company that will be making payments to another person or company. One of the most common situations is when someone works as an independent contractor for a business. When you are hired as a contractor for a business or beginning work as a freelancer, you may be asked to complete a W-9 and provide it to the business that will be paying you.

  • If a contractor is subject to backup withholding, they’ll have to indicate that on their W-9.
  • For example, W9 forms are essential documents that require little effort.
  • We’ll do one month of your bookkeeping and prepare a set of financial statements for you to keep.
  • If you’re doing business, don’t have a business partner and haven’t incorporated your business, you’re probably a sole prop.
  • The purpose is to create a record of the business relationship.

Due to federally declared disaster in 2017 and/or 2018, the IRS will allow affected taxpayers an extended filing date to file and pay for their 2017 taxes. When beginning to work as either an independent contractor or an employee, you should expect to fill out some paperwork providing your personal identifiable information. If you think the person requesting the form has no business asking for it, though, refusal is probably a good idea. If you’re concerned, ask a tax professional what you should do. An independent contractor who receives an unexpected W-9 should hesitate before filling it out and research whether the requester has a legitimate reason to ask for this form. Financial institutions sometimes use Form W-9 to request information from a customer when they need to report dividends or interest. When a business pays a contractor $600 or more during a tax year, it has to report these payments to the Internal Revenue Service , using an information return called Form 1099-MISC.

What Is Backup Withholding?

Employers need your taxpayer information to submit a 1099 Form, so they use the W9 form to catalog that info. They keep the W9s on file and reference them when they’re ready to issue a 1099 MISC. If you need to submit a 1099 Form for one of your contractors, you have until January 31st to get it done. Form W-9 is to be filled out by US workers that have a SSN or TIN, while W-8 forms are filled out by foreign individuals and non-resident aliens who receive income from US sources. However, these tax forms are critical in order to properly fill in 1099 NEC and 1024-s tax forms that all companies working with freelancers are required to submit to the IRS. This post is to be used for informational purposes only and does not constitute legal, business, or tax advice. Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. why would a vendor request a w9 form? purpose behind the need Businesses have a heavy obligation from the IRS to obtain a completed Form W-9 from anyone they pay $600 or more to during the year. Failure to comply can result in fines.Valid for 2017 personal income tax return only. Return must be filed January 5 – February 28, 2018 at participating offices to qualify. Type of federal return filed is based on your personal tax situation and IRS rules.

Forms & Instructions

This serves as a record for how much you paid out. That said, if you did not make enough reportable payments, you wouldn’t need to fill out 1099. Good accounting software will alert you when 1099 is necessary. If you’re suspicious about a W-9 that someone has sent you, ask them which tax forms they plan on sending you back after you fill it out. If you can’t get a straight answer, talk to a tax professional. Remember that the only reason anyone would ever need a W-9 from you is because they need it to send you some kind of IRS form.Additional fees apply for Earned Income Credit and certain other additional forms, for state and local returns, and if you select other products and services. Visit hrblock.com/ez to find the nearest participating office or to make an appointment. OBTP#B13696 ©2017 HRB Tax Group, Inc. You should get W9 forms from vendors, employees, and independent contractors. Essentially, any business relationship where you are the payor. Even vendors who are exempt from backup withholding will still need to fill one out.

How Do I Know If I Am Subject To Backup Withholding?

Lea has worked with hundreds of federal individual and expat tax clients. The 311 Community Contact Center is a centralized call center for the City of Albuquerque.

What is a W9 and why do I need it?

The purpose of form W9 is to provide your US tax ID, aka TIN: Taxpayer Identification Number, to the person, including a financial institution, who needs to report certain information about you, such as income paid to you, contributions to IRAs made by you, interest, dividends and capital gains earned by you, certain …That said, there are few situations in which a vendor would ask a client for one. Outside of those scenarios, the W9 is strictly for employer compliance.

The 5 Types Of Form W8

If a single person owns the LLC, list the owner’s name on the name line and LLC’s name on the business line. While you can use either the owner’s social security number or the LLC’s federal employee identification number, the IRS prefers the owner’s social security number. Because it’s important to receive a W-9 early, you won’t always know how much you will end up paying them. For example, most freelancers should submit a W-9, but they won’t necessarily end up getting a 1099-NEC, such as if you pay them less than $600 in the calendar year. To make things even more fun, there are five different W-8 forms, each of which can be used to manage tax requirements for entities that declare a foreign tax ID status. Foreign freelancers don’t need to fill out all five forms, however.This ensures that you, your employees, and your vendors, maintain compliance with the law. Tax time reporting involves dozens of forms, all with their own names and numbers. If you’re a business owner, you’ll have to manage all of these, and keep everything from slipping through the cracks. Freelancers and contractors must fill out the W-9 form for every client that they’ve worked for. To stay on the safe side, save a copy of the W-9 form for your own records. You can use it to contact a client if you are missing the 1099-MISC come tax time.If a person does not meet one of these classifications, they qualify as a non-U.S. Those with this classification will need to fill out a W8 form instead of a W9. You should collect a Form W-9 from every new freelancer or vendor they enlist during the onboarding process. If the freelancer or vendor’s information changes , they should submit a new W-9 to you with the updated information. It is important to note that the US has different tax treaties with different countries around the world, which means withholding amounts differ for freelancers depending on what country they reside in. The W-8 series tax ID forms are a little bit trickier than the W-9. why would a vendor request a w9 form? purpose behind the need Offer period March 1 – 25, 2018 at participating offices only. To qualify, tax return must be paid for and filed during this period. Visit hrblock.com/halfoff to find the nearest participating office or to make an appointment. OBTP# B13696 ©2018 HRB Tax Group, Inc. What if I receive another tax form after I’ve filed my return? If you’ve already e-filed or mailed your return to the IRS or state taxing authority, you’ll need to complete an amended return.An Employer Identification Number is a unique number assigned to a business for easy IRS identification for tax reporting purposes. There’s also no guarantee that the recipient will store the form securely even if you send it securely, so you might want to ask about that in advance.

Avoiding Backup Withholding

Get started with a free month of bookkeeping. This one’s for people who are filing outside the United States. If you’re an international business entity and don’t know how you fit into the America system, check out the IRS’s guide to international business entities.

What is the purpose of the W 9 form?

Form W-9—Request for Taxpayer Identification Number and Certification—is a commonly used IRS form for business owners and independent contractors.Here’s everything you need to know about W-9 forms, and why a vendor might ask you for one. We’ll do one month of your bookkeeping and prepare a set of financial statements for you to keep.Most state programs available in January; release dates vary by state. The audit risk assessment is not a guarantee you will not be audited. Finances Emerald Advance Access to a line of credit, with no W-2 required to apply.


If submitting this W-9 as an individual, you should enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration , enter your first name, the last name as shown on your Social Security card and your new last name. In contrast, as an employee, you’ll complete Form W-4 to let your employer know how much money you wish to have withheld from your paycheck for federal income taxes. W-9 forms are for independent contractors, also called freelancers. It’s important to fill out the form correctly—but only if you’re sure it’s the right form to submit and the request is legit. Please complete the form in its entirety. If any sections of the form are not completed, it will not be accepted and will be returned to the submitter.Non-US contractors, freelancers, and vendors should submit the correct completed W-8 form to you, the paying company, before the first payment, is made. If they delay in submitting the form, your company or the withholding agent might have to withhold the full 30% that is normally withheld under US tax law. Those who should fill out a W 9 are those who are working as independent contractors or freelancers, because the W-9 is the form used by the IRS to help gather information about such workers. The W-9 form is an informational reporting tax form, meaning that it provides information to the IRS about taxable entities.