Purchase of Equipment Journal Entry Plus Examples

cash purchase of equipment

Cash (asset) is down $100 and PP&E (asset) up $100 so no net change to the left side of the balance sheet and no change to the right side. For the purpose of this exercise, assume a useful life of 10 years, and that the purchase is made in cash. We have $20 of depreciation, which results in a $12 reduction to net income. Harold Averkamp (CPA, MBA) has worked as a university accounting instructor, accountant, and consultant for more than 25 years. He is the sole author of all the materials on AccountingCoach.com. Business owners love Patriot’s award-winning payroll software.

In this presentation, we will continue on with our statement of cash flows. So this worksheet is our comparative balance sheet. We’ve been going through this worksheet and really looking for the differences.

Purchase of equipment on balance sheet and cash flow statement

So then what that means that there’s going to be a decrease in cash we purchase we, if there’s an increase in equipment, we assume we purchased it with cash. So if there’s an increase, we’re going to decrease it here. To continue with the current portions here, or the current assets and current liabilities. Now we’re going to jump back to the equipment, and we’re going to add the equipment to where it should go, which will be the investing activities. And that’s usually the first question people have.

  • We’ve been going through this worksheet and really looking for the differences.
  • Therefore, it’s going to be a type of investment.
  • Generally, equipment and property fall under the “fixed asset” category.
  • Now we’re going to jump back to the equipment, and we’re going to add the equipment to where it should go, which will be the investing activities.
  • When you first buy new, long-term equipment (i.e., fixed assets), it doesn’t go on your income statement right away.

In this case, the full amount of the purchase is charged immediately to expense in the current period, so that it appears in the income statement right away. You also must credit your Computers account $10,000 (the amount you paid for the equipment). But now, your debits equal $12,000 ($4,000 + $8,000) and your credits $10,000. To balance your debits and credits, record your gain of $2,000 by crediting your Gain on Asset Disposal account. Before we dive into how to create each kind of fixed asset journal entry, brush up on debits and credits.


If the asset is fully depreciated, you can sell it to make a profit or throw / give it away. If the asset is not fully depreciated, you can sell it and still make a profit, sell it and take a loss, or throw / give it away and write off the loss. In short, depreciation lets you spread out the asset’s cost over its useful life (how long you expect it’ll last). Remember to make changes to your balance sheet to reflect the additional asset you have and your reduction in cash. Cash (asset) is up $8 and PP&E (asset) is down $20, so the left side of the balance sheet is down $12. Retained earnings (shareholders’ equity) is down $12 and we are balanced.

We have done this all the way through the operating activities. So we’ve gone through here we’ve kind of picked and choose the items that are going to be cash flows from operations, which is probably the way most people approach this. But just note that as we’ve done that, we’ve tried to pick up the exact differences here. We haven’t gone to the income statement and thought about it separately outside of this worksheet, and then we’re going to go back and make adjustments.

Purchase of equipment journal entry

Now luckily, the equipment account, typically, we don’t buy a lot of equipment, it’s not like something that’s going to happen every day. It’s not like when we look at the geo, the general ledger for cash, where it would just be a huge general ledger, the general ledger, the activity for equipment should be fairly small. And so we should be able to go through each purchase of equipment and say, Okay, what happened here and try to figure out how much of it we financed and what to do with that. If we look at our other resources up here, we’ll see that our cash received we have some stuff related to equipment, I believe purchased equipment here, and then we have a loan.

cash purchase of equipment

Like going to the geo and looking at the actual cash that was paid. Put that number here without not without tying out to this difference. The purchase of equipment for cash would cause an increase in assets… A purchase of equipment is considered a capital expenditure (CapEx) which doesn’t impact net income. And since we are also assuming no depreciation, there is no impact to net income and no impact to the income statement. When the equipment is placed into service, the company will begin to report depreciation expense on the profit and loss statements during the years that the equipment is used.

Example of Equipment Purchase Appearing on Income Statement

Depreciation reflects the loss in value of the equipment as you use it. No change to cash flow from investing or financing activities. When a transaction occurs in a business, such as selling products to a customer, the transaction must be recorded into the accounting records. The way that an accountant or controller would record such transactions is to prepare and post journal entries to the ledger. Let’s say you need to create journal entries showing your computers’ depreciation over time.

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Reporting the Purchase of Equipment

You predict the equipment has a useful life of five years and use the straight-line method of depreciation. The computers’ accumulated depreciation is $8,000. Debit your Cash account $4,000, and debit your Accumulated Depreciation account $8,000. Now, let’s say your asset’s accumulated depreciation is only at $8,000, but you want to give it away, free of charge. There are a few ways you can calculate your depreciation expense, including straight-line depreciation. Straight-line depreciation is the easiest method, as you evenly spread out the asset’s cost over its useful life.