Rent Receipt Templates


Failure to provide rental receipts when it is required by law can result in the filing of complaints by the tenants to local authorities, and fines being assessed against you. Also note that, if you provided a rent receipt for a tenant’s check that was returned uncashed for any reason, you may still pursue collecting that rent. Collecting rent is one of the primary aspects of your rental business, and there are many ways to bring in that cash flow. Some landlords prefer their tenants using checks; others accept cash. Depending on where you live, you might even be restricted by your state and local laws with regard to the types of rent payments you can receive. Most of the time tenants demand all the twelve receipts at the time of tax payment.

  • In most cases, a rent receipt will not be considered as proof of residency.
  • Use the table below to find the best option that works for you.
  • If you aren’t sure whether or not you are required to provide a rent receipt, keep reading to learn more about why and when rent receipts may be required.
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  • This information labels the payment for whom it came from, for what property, and on what date.
  • This rule may also apply to previous tenants who can request receipts within one year of having moved out.
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If needed, add a section to show any late payments or other fees paid by your tenants so you can keep track of them as well. Rent receipts may also be required by the city or state that you’re in. Many states require that landlords provide receipts when requested. Others require that any time a payment is made that a receipt is generated, even if the tenant doesn’t want one. Regardless of whether or not your online payment portal can create records, make sure you know how to make a receipt for rent payments received.

Rent Invoice In Excel

Landlords who know how to write a rent receipt and deliver it promptly can avoid this issue. Rent Receipts are mandated by law in many states—and a few states require them to be provided at the request of a tenant. If you are unsure whether your state legally requires you to provide a rental receipt, ask a lawyer. Print as a blank receipt, or fill in the information you want to have printed. The landlord should sign in the “Received by” spot to authenticate the receipt. rent receipt templates Check your local city code to determine if this type of law will affect your properties. With this information, you will be able to automatically generate your Rent Receipt. Once the document is made, you can edit, print, download, or share it. You will want to have two copies of this document, one for the landlord or property management company and another for the tenant. This Rent Receipt Template lets you print receipts for payments made by cash, check, or money order. The information can either be pre-populated, or you can print a bunch of blank receipts. This printable rent receipt form is a PDF file, so you’ll need Adobe Reader to view and print it.If you print the template and fill it out as needed, you can hand the receipts directly to your tenants or send them through the mail. If, however, you’d like an easier way to provide receipts, try sending them through email. A PDF of the rental receipt can be made and filled out, then sent to each tenant’s email address.

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Most commonly for the use of cash payment by the tenant to their landlord. The receipt should only be filled in after the funds are transferred to the landlord. The form may be issued ‘on the spot’ with the landlord completing the amount and how the payment was made. If you accept electronic payments, the service you use will keep an electronic record. Many times, an online payment portal will give you easy receipts. They’ll track everything for you, including the payment method and the amount. They will provide copies to the landlord and the client automatically, as well.By being very clear about all of these things up-front in the lease, you can help to eliminate problematic confusions later on. Your relationship with your tenant will benefit from a stronger lease, so don’t be afraid to get detailed when working out the terms of the agreement. The document is created before your eyes as you respond to the questions. Answer a few questions and your document is created automatically.Unfortunately, there are times when renting out properties becomes a he said-she said situation between you and your tenants. In these cases, being able to prove you gave a rent receipt to your tenant can help settle disputes or even win an eviction case in court.

What Information Should I Include In A Rent Receipt?

Lastly, be sure to include what method the payment was made in. If not included on the receipt, the tenant could claim they paid in cash and you did not record it. Property owners should keep rent receipts for the term of renter renting the property and/or four years for tax purposes. More importantly, you can avoid getting paid late if you do a thorough screening of your applicants. Further, offer various payment options to make rent easier for your tenants. Instead of asking for the rent payment as soon as possible, how about setting a new collection date that’s a few days out?As a landlord, being prepared to issue rent receipts in advance is always a good idea. It is in your best interest to be aware of when you are required to provide rent receipts before they are asked for. There are some additional things that can be included as well. For example, you could include a balance remaining or amount due if the tenant underpaid or is still underpaid from a previous month of missed rent. Including this information on the rent receipt can act as a gentle reminder while also building a strong case for eviction court, if necessary. If you have the payment type recorded on this receipt, it will be easier to double check the status of something like a check or money order if needed. When possible, try to include the relevant check and money order numbers to make this tracking even simpler.

The Importance Of Rent Payment Receipts

Before we dive, check out our online receipt maker to easily generate a receipt you can use each month. Putting the tenant’s contact information is optional but essential to have so that you can reach them should you have questions or follow-ups. If you’ve never written a rent receipt before, keep reading to learn how to. No matter the type of payment, a receipt should be issued.

Rent Receipt Template

Having a rent receipt documents when this obligation is met. If you are using an online rental payment tool, make sure to check what type of rent receipts it provides and how you can access those records. Online tools often produce this paper trail, so you can save yourself from doing double the work if the feature is included. You will need to review your state or country’s laws to verify if providing a receipt is mandatory or required only upon request by the tenant.The receipt template contains two separate worksheets for listing the rental payment period in two different ways. In the first worksheet, you enter the rental period as a begin date and end date. In the second, you specify the billing period (monthly, bi-weekly, etc.) and choose the starting date. For instance, the tenant’s name, the property address, the rental period should be in the same spot.True, there’s nothing more stressful than evicting a tenant for non-payment. Yet, it’s more taxing when you’re not paid for long periods due to unreliable and irresponsible tenants. If you want to send regular reminders, you may ask your tenant if they wish to be included in this type of reminder upon lease signing or when you’re implementing it. Late payments are frustrating, but you can politely ask your tenants instead of being rude about it. You may tell your tenants that you expect them to pay on the new collection date, so they know you are waiting and aware. At the same time, you can tell them that you are willing to understand if they are delayed, so long as they can pay within the grace period. To validate the receipt, you must print your name and put a signature on top of your name.Nevertheless, making follow-ups on payments is not always easy for landlords. If you’re struggling to ask for rent payment, you might want to consider a different approach. And while this is obvious, the most polite way to ask for rental payments is to ask before anyone is late. These rent receipt templates can be used as-is or customized using Microsoft Word or Excel, Open Office, or Apple Pages or Numbers. Each rent receipt template, except those in Excel format, are also available to download in pdf format. This can be information that you find valuable, or that the tenant finds valuable. Often, you’ll find that a rent receipt template will allow you to modify the fields on it.